Presentation Guidelines 2018

Presentation Guidelines (2018)

Computers, projectors and media
A laptop will be available on site, and will have Microsoft PowerPoint installed. Please email your Presentation (prepared in Microsoft PowerPoint) to Robin Duncan before arriving. If the file is over 10 Mb, please contact Robin Duncan to make alternate arrangements for file transfer. If you make changes and need to upload a new file prior to your talk, USB keys can be used to transfer oral presentations. In order to have a smooth transition between speakers, please ensure that your talk has been uploaded BEFORE your session begins. If you have any complex elements in your presentation (e.g. movies or weblinks), please speak to Robin Duncan well ahead of your talk, so that they can be tested to ensure smooth function. AV support is available on-site to help.

A lapel microphone will be made available to you, to ensure that those in the back, or with hearing impairments, can hear you. Handheld microphones will be available to the session chairs, and in the audience to facilitate discussion.

Oral presentations

Oral presentations are scheduled for a total of 15 minutes. A talk of 10-12 minutes should be prepared to allow for 3-5 minutes of questions and discussion.

Poster presentations

Posters will be taped to the oak paneling sections and open walls of the venue. We have ~24 posters per session, and only enough space for 21 posters – if they are all 48” wide! Thus, if you have not yet printed your poster, please make it a maximum of 40 inches wide. This will allow all of the posters to fit in the space that we have.

Poster Session I participants must remove their posters at 1:20pm, in order to allow Poster Session II participants to affix theirs. This is a relatively tight transition. Poster II presenters should therefore be prepared promptly at 1:20pm to start mounting their poster, and we kindly request that Poster I presenters begin taking their poster down also promptly at 1:20pm, so that everyone can make it into the Rubenstein Lecture, at 1:30PM. Signs will be placed to identify specific abstract locations.

To avoid damaging the venue, no staples, tacks, or pins are allowed. ONLY green painter’s tape is approved for use in affixing posters to the walls. We will have many rolls of this tape available on-site. Lighter-weight paper is recommended.